Backing up gmail emails to hard drive2/16/2024 Click your Gmail on the left and then select Gmail emails that you want to save to external hard drive. Now follow the below tutorial to backup Gmail to hard drive Next part will show you the whole backup process. Now you must have successfully log in your Gmai email account on the Outlook desktop client. Then, enter your Gmail email password, and press Connect button again. Enter your Gmail email account and click on Connect. To save an email from MS Outlook, open the email and click File > Add Account. You need to add your Gmail to the Outlook Desktop app first and also, make sure your external hard drive has been connected to your computer correctly. Additionally, this software can also backup Gmail to external hard drive. Via MS Outlookįor a lot of desktop email clients, Microsoft Outlook is more welcomed and familiar. This is the simple way to backup Gmail to hard drive Method 3. After saving the email as a PDF, copy the email from your PC and paste it to the target external hard drive. Then, a pop-up tab will open on your screen, enter the File Name, and press the Save button. Finally, click the Print button to start exporting the Gmail email. Tip: Here you can preview concrete messages on the selected email, like Destination, Pages, Layout, and Colour. Click on the Print All icon at the top right of your browser. Then locate the Inbox section, and you can choose the emails you want to save from the folder. Open Gmail and sign in with the required credentials (Gmail email account and password). Once the archive files have been created, download them to your external hard drive and use a file archiver like 7-zip to open it. Now click on the Create Export button and download the Archive files. Here, choose the file type, frequency, and destination section. After that, scroll the page and tap on the Next step button. Select the below folder, and click on the OK button. Then in the pop-up menu, uncheck the Include all messages in Mail checkbox. Tap on the option that All Mail data included. Now, scroll down the page and check the mail function. Then in the pop-up Google Takeout page, click the Deselect all button. Select Download your data and click on it. Then in the Data and personalization section, scroll down the page. Select Data personalization from the left menu. On the dashboard choose the Profile icon and select the Manage your Google Account. Open Gmail and log in with your Gmail email address and password. How to backup Gmail to external hard drive? Don’t hurry, here are 4 useful ways for you! You don’t need to try on one by one, instead, you can choose the one that suits you best! Method 1. Storage Space: If Gmail storage exceeds limits, users save emails externally to free up space.īacking up Gmail emails ensures access, safeguards data, and addresses various scenarios that may affect email usage. Gmail Issues: Unstable Gmail features or account inaccessibility prompts users to backup their data. Data Migration: When switching email clients, having a Gmail backup simplifies transferring account data. Data Protection: Backup safeguards against unwanted threats or accidental email deletions, preventing data loss. Offline Access: Users save Gmail emails to access them without an internet connection, along with their attachments. To prevent data loss, many users opt to back up Gmail emails to hard drives.ġ. Gmail, a popular email service by Google, offers web and mobile access for storing personal information, sending, and receiving emails. Note that depending on the size of your Gmail data, it may take several hours or even days before your download is ready. Once you're done making your selections, click Create export and you will either receive an email with a link to download your data or an email saying that the data has been uploaded to the cloud, depending on your chosen method. zip files which can still be opened together at the same time. zip file larger than this will simply be split into several. It's generally fine to leave this setting at 2 GB, since a. zip, unless you're planning on importing your data to a computer running Linux.įinally, choose whether you want to split your data into smaller files, or keep it as one large file by selecting the most suitable file size. Under File type & size, either choose to download/backup your data as a. Under Frequency, choose to either create a one-off download of all your data, or a file every 2 months for 1 year. Otherwise, you can choose to have your data upload to the cloud service of your choice by clicking the drop-down menu and selecting the cloud upload. This will send a link to you once your data is ready to download, which you can then transfer to your computer or an external drive. Under Delivery method, the default choice is Send download link via email. Note: You may skip this step if you already clicked Create export in the previous step.
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